Financial Records Storage

Banks, credit unions, mortgage companies, investment brokers, and other financial institutions have a unique challenge in proper data storage.

These institutions are the keepers of sensitive personal financial information that’s vital to the lives of many clients. Even the tiniest data breach can wreak havoc on the financial well-being and security of these clients. While much of this sensitive data is stored digitally in electronic customer management systems, many of these financial service providers still have a substantial amount of paperwork tied to the services they offer. These documents must be retained for years.

DR Solution Group is the perfect choice for financial institutions looking for a location to meet their financial document storage needs. Our secure storage facility, located in the caves of the Parkville Commercial Underground business park in Parkville, Missouri, offers the ideal environment for offsite storage of client data and financial records that pertain to the running of your financial institution.

The Importance of Secure Financial Document Storage

Many financial service providers must deal with regulatory compliance for financial document management. These entities are generally regulated by federal, state, and local guidelines that lay out rules for collecting, protecting, retaining, and destroying records. Regulatory requirements may come from one or more of the following:

Securities and Exchange Commission (SEC)
Commodity Futures Trading Commission (CFTC)
Office of the Comptroller of the Currency (OCC)
Federal Trade Commission (FTC)

These are just a few of the governing bodies that financial institutions have to contend with. Financial institutions must ensure that they comply with regulatory guidelines at all times or risk possible fines or penalties. Investing in a robust financial document management system is a critical step in staying on top of compliance needs and keeping your institution out of hot water with governing authorities.

Document Storage and Retention Should Be an Integral Part of the Plan

DR Solution Group’s offsite storage facility has plenty of space to house all your institution’s client financial records. Whether you’re storing paper records, computer hard drives, backup tapes, or anything else related to the safekeeping of your financial documents or client records, we keep it under lock and key. Our storage facility is protected 24/7/365 by a professional security team. It’s also naturally climate-controlled. Your documents and other media stay at a consistent temperature — around 65 degrees, on average — which is ideal for protecting the integrity of valuable documents and tapes.

All clients can view inventory they have stored in our warehouse through our online inventory system 24/7. If at any time you need access to a document in our facility, let us know. We’ll retrieve it and scan, fax, email, or deliver it to you in person, whichever method is most convenient.

Document Shredding and Data Disposal

Any financial document management system should also have a provision for document and data disposal. DR Solution Group can help here, too. We offer tape destruction and document shredding services that are secure, efficient, and thorough, conforming to regulatory guidelines for the disposal of financial data. Once your stored information reaches the end of its life according to your institution’s retention guidelines, give us the word, and we’ll dispose of it.

Benefits of OffSite Financial Records Storage

Banks, credit unions, and other financial institutions recognize the following benefits of offsite records storage:

Disaster preparedness

Financial records should be stored in a secure location in case they’re needed in the future. Our offsite storage facility keeps your data safe in the event of an unforeseen disaster. Fires, floods, tornadoes, or other natural disasters happen without warning. The aftermath of these events can be devastating.

Security

The information collected by financial service providers has the power to impact the financial security of many people. Moving records to a secure offsite storage facility is a smart way to ensure that this valuable information is well-guarded at all times. DR Solution Group holds everything in storage until the appointed destruction time, at which point we’ll shred or dispose of your documents or other media according to industry guidelines.

Easy accessibility

DR Solution Group carefully documents and categorizes everything that comes into our facility, regardless of the form it takes. Files, boxes, hard drives, backup tapes — everything is organized in one place for easy retrieval when needed.

DR Solution Group provides financial records storage services and document and data disposal services for all types of financial institutions.

Contact us today to speak with one of our consultants about the range of resources and services we offer. Your documents and financial records are in safe hands when you partner with DR Solution Group.